New Bern BOA Meeting Recap: March 8, 2022

New Bern Board of Aldermen Meeting - March 8 2022
New Bern Board of Aldermen Meeting – March 8 2022 (photo by Wendy Card)

Correction to the record:as of 4:34 today, the meeting was only available on the City of New Bern’s Facebook page.” Per email from Colleen Roberts, Public Information Officer, “Our Board of Aldermen meeting videos are available on the website within hours of the meeting adjourning. Thought I’d let you know since your online article dated March 9, 2022 is incorrect.  It says “as of 4:34 today, the meeting was only available on the City of New Bern’s Facebook page.”  Our third party broadcast vendor renders video hourly during the meeting so that the video file can be posted quickly and efficiently on our City 3 TV webpage:  www.newbernnc.gov/city3tv. The meeting video was available on our website yesterday, not just Facebook.” I was not aware that the video was also uploaded to the City’s website. Thank you, Colleen Roberts for letting us know. – Wendy Card

Meeting info: Held at 6 p.m. in the Courtroom at City Hall located at 300 Pollock St. Watch on the City of New Bern’s Facebook page or on City 3 TV’s YouTube channel. Agenda Packet.

Roll Call: Mayor Dana Outlaw, Bobby Aster, Sabrina Bengel, Barbara Best, Jameesha Harris, Johnnie Ray Kinsey, Jeffrey Odham

 

1:38 – Request and Petition of Citizens. Lorelei Schaffhausen, Dustin Canestorp, and Edwin Vargas

11:20 – 4. Consider Adopting a Resolution to Close Specific Streets for the Tap That 2nd Annual Block Party.

(Ward 1) In conjunction with Religious Community Services, Tap That Craft Beer and Wine will be holding its second annual block party. A request was received to close the 900 and 1000 blocks of Pollock Street to vehicular traffic on May 21, 2022, from 10 a.m. until 11:59 p.m. The organizers have also requested use of the public parking lot at 925 Broad Street, which is the back of the old Days Inn site, to set up a food truck and entertainment. A rain date of June 4, 2022 has been designated. A memo from Kari Warren, Interim Director of Parks and Recreation, is attached.

Decision: Voted 7 – 0 to adopt resolution

5. Consider Adopting a Resolution to Call for a Public Hearing to Amend the Land Use Ordinance Section 15-80 — Endorsements on Major Subdivision Plats.

Staff in Development Services is recommending an amendment to Section 15-80 of the Land Use Ordinance regarding Endorsements on Major Subdivision Plats. The amendments are in accordance with NCGS § 47-30. The Planning and Zoning Board reviewed the amendment and unanimously approved it at their February 1, 2022 meeting. It is requested a public hearing be called for March 22, 2022 to receive comments on the proposed changes. A memo from Matt Schelly, Interim Director of Development Services, is attached.

Decision: Voted 7 – 0 to adopt resolution

6. Consider Adopting a Resolution to Call for a Public Hearing on the Resiliency Plan.

Staff has been working with consultants to develop a multiphase, long-term Resiliency Plan that will allow the City, residents, and businesses to be better prepared for and able to respond to situations arising from extreme storms. The draft plan will be presented before the Board on March 22, 2022, and it is requested a public hearing be held at that time to receive comments and input from the public. A memo from Mr. Schelly is attached.

Decision: Voted 7 – 0 to adopt resolution

* Per the City Clerk, Brenda Blanco, Items 4 – 6 are not discussed, unless a motion is made to pull an item from consent for the purpose of discussion.  Otherwise, those items are approved by a motion to approve the Consent Agenda.

7. Approve Minutes.

Minutes from the February 11, 2022 retreat and February 22, 2022 regular meeting were provided for review and approved.

11:38 – 8. Consider Adopting a Resolution Approving a Memorandum of Understanding with the US Department of Justice Marshal Service.

For several years, the New Bern Police Department has participated in the Task Force Officer (“TFO”) program with the US Department of Justice Marshal Service. Through this partnership, the Marshal Service has engaged in numerous operations throughout New Bern and Craven County to hunt down wanted fugitives. In the fourth quarter of Fiscal Year 2021, 307 warrants were served in our region and 179 fugitives arrested. The Memorandum of Understanding (“MOU”) provides that the US Department of Justice will pay the Police Department an amount not to exceed 10,000 for overtime of a sworn officer. A memo from Police Chief Patrick Gallagher is attached.

Decision: Voted 7 – 0 to adopt resolution

12:55 – 9. Consider Adopting a Resolution Authorizing the City Manager to Execute a Contract with James L. Cayton and Associates, Inc. for the FY22 Water and Sewer Improvements Project.

(Wards 1 and 5) Bids were sought for the FY22 Water and Sewer Improvements Project that involves Court Street and portions of High Street, River Road, and Washington/Raleigh Street. The project will eliminate deteriorated mains and service lines, increase reliability of the domestic water supply, and reduce potential sewer backups in the project area. A total of four bids were received, with the lowest bid submitted by James L. Cayton Utilities, Inc. for $758,550. The proposed resolution authorizes the City Manager to execute a contract with James L. Cayton and any change orders within the budgeted amount. A memo from Jordan Hughes, City Engineer, is attached along with a copy of the bid tabulation.

Decision: Voted 7 – 0 to adopt resolution

14:11 – 10. Consider Adopting an Ordinance to Amend Article V. Trucks and Trailers of Chapter 70.

(Ward 1) This ordinance will amend Article V of Chapter 70 of the city’s Code of Ordinances to clearly define trucks and trailers and establish width and lengths of same. It also expands the parking restrictions to prohibit overnight truck and trailer parking along the portion of National Avenue between Dunn Street and North Avenue. A memo from Jaimee Bullock-Mosley, Assistant City Attorney, is attached.

Decision: Voted 7 – 0 to adopt the ordinance

15:55 – 11. Consider Adopting an Ordinance to Close the COPS MORE 98 Grant Fund.

This item and the next four are matters of clean-up. The Board adopted an ordinance on November 10, 1998, to establish the COPS MORE 98 Grant Project Fund. The grant ended on June 30, 2000, and the proposed ordinance will formally close out the program in the City’ s financial system. A memo from Kimberly Ostrom, Director of Finance, is attached.

Decision: Voted 7 – 0 to adopt the ordinance

17:10 – Consolidated Item numbers 12 – 15.

12. Consider Adopting an Ordinance to Close the Garage Relocation Project Fund.

In 2018, the Board established the Garage Relocation Project Fund in the amount of $850,000. The project is now complete and has a remaining fund balance of 15,996.19. This ordinance will transfer the fund balance from the project to the General Fund, and it will also close out the project fund. A memo from Mrs. Ostrom is attached.

Decision: Voted 7 – 0 to adopt the ordinance

13. Consider Adopting an Ordinance to Close the 2017 Water Improvements Project Fund.

This water improvements project from 2017 is now complete. The proposed ordinance will formally close out the project fund. A memo from Mrs. Ostrom is attached.

Decision: Voted 7 – 0 to adopt ordinance

14. Consider Adopting an Ordinance to Close the Water Resources Relocation Project Fund.

On May 09, 2017, an ordinance was adopted to establish the Water Resources Relocation Project Fund. The project is now complete, and the proposed ordinance will close out the project fund. A memo from Mrs. Ostrom is attached.

Decision: Voted 7 – 0 to adopt the ordinance

15. Consider Adopting an Ordinance to Close the 2017 Sewer Improvements Project Fund.

This sewer improvements project from 2017 is now complete. The proposed ordinance will close out the project fund. A memo from Mrs. Ostrom is attached.

Decision: Voted 7 – 0 to adopt the ordinance

Brendon Hildreth outside City Hall
Brendon Hildreth outside City Hall

16. Discussion of City Hall Elevator Project.
Four bids for the City Hall elevator project were opened on February 24, 2022. The lowest bid was $3,929,000, which far exceeded the architect’s estimated budget of 2,160,000. Direction is needed from the Board on how to proceed.

Background: New Bern City Hall Elevator Annex Plan by MBF Architects, P.A. dated 1/20/2022

Discussion: Darden J. “Tripp” Eure of MBF Architects, P.A. presented asked for direction to award the contract or not and noted that it had to be done by March 25, 2022.

Decision: No vote. The Board asked the Finance Director to come back with interest rates for funding and they would vote during the next meeting.

34:01 – 17. Appointments.

Alderman Bengel noted Maria Cho and John Young (8/2022) resigned from the Redevelopment Commission and requested Stephanie Lovick take Cho’s position (expires 8/2024) and Julius Parham be appointed to Young’s position (expires 8/2022). Alderwoman Harris requested the board to consider Barbara Sampson instead of Julius Parham.

Decision: Voted 5 – 2, Outlaw, Aster, Bengel, Kinsey, Odham – Yes; Best and Harris – No

Alderman Odham noted there’s a vacancy due to Amanda Ohlensehlen departure as Liaison for ACT at Cherry Point and requested Marvin Williams be appointed to the position.

Decision: Voted 7 – 0 to adopt resolution

18. Attorney’s Report.
No report.

40:11 – 19. City Manager’s Report.

3/25/2022 at 11 a.m. Grand Opening of Martin Marietta Park

3/26/2022 from 8:30 a.m. – 10 a.m. Fire Truck Pull Competition – Duchenne Muscular Dystrophy Fundraiser

Discussion of the ARP Emergency Fund Memo:

TO: Governing Body

FROM: Foster Hughes, City Manager

DATE: March 8, 2022

SUBJECT: ARP Funds

This morning, a meeting was held with the Mayor, Mayor Pro-Tem, Manager, and Assistant Manager to discuss ARP funding. The City has been allocated $ 6,704,351.

In May 2021, we received $ 3,352,175.50. The balance of funds are expected by May of this year. These funds have to be obligated by December 31, 2024. We have had two ARP workshops to discuss potential projects, but no direction has been given to date.

The following projects were discussed this morning and are recommended:

250,000 — Housing Rehabilitation

250,000 — Grants for Non-Profits

250,000 — Redevelopment Commission (renovation of McCotter House and Health/Wellness programming)

500,000 — Henderson Park — Covered Basketball Court and other park amenities (photo attached)

1 million — City Hall Elevator Project

1 million — Stanley White Recreation Center Project

1 million — Martin Marietta Park Amphitheater Project

2.45 million — Sidewalk/Stormwater Projects (including design)

This information will be discussed during the Manager’s Report tonight. We look forward to receiving any other recommendations and direction from the Board. Please let me know if you have any questions.

1:43.44 – 20. New Business.

21. Closed Session.

Meeting adjourned at 7:56 p.m.

By Wendy Card, Editor-in-Chief